> For the complete documentation index, see [llms.txt](https://docs.7ft10.com/flow-system/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.7ft10.com/flow-system/tools/miro/best-practice.md).

# Best Practice

**Inviting team, or meeting attendees to the sessions Miro board:**\
As a facilitator you will now be the 'controller' of the Miro board for your team workshops, stand-ups, working groups and general meetings.

* You will need to **enter the meeting first** as you will need to send the attendees a link to the Miro board for the session.
* On the bottom right corner click on the 'activities' icon
* This will open the selection option window
* Scroll down and click on 'Miro'
* Miro board will open, and you can search the board you will use in the session
* select the option "Anyone can edit" ![](https://confluence.budgetdirect.com.au/download/attachments/412716811/worddavedc48f6e986ae548d118bb8317be11ca.png?version=1\&modificationDate=1664334856742\&api=v2)
* This will bring you to the Miro and a button of "**Start Collaboration"** will appear.
* Click the "Start Collaboration" button, a link will popup to each of the participant.
* When the participant clink on the link in the popup screen, they will join the Miro board. 
* You will need to click in the button/share link if new participant joins after the link is share
* Open the comments/chat window and past the link in there. This will now give anyone access to collaborate and join in the session that is an attendee and in the session. ![](https://confluence.budgetdirect.com.au/download/attachments/412716811/worddav01e562d6baf1cbf34fe2c745039e1d7f.png?version=1\&modificationDate=1664334856804\&api=v2)
* NOTE: If for any reason, internet connection fails or an attendee accidently leaves the session, they will need to close the 'Google meets' session, and re-enter through their calendar invitation again. Then re-click the Miro board link in the chat window panel.
* For more information: [https://miro.com/blog/google-meet/![](https://confluence.budgetdirect.com.au/images/icons/linkext7.gif)](https://miro.com/blog/google-meet/)

**User Collaboration short guide for sessions:**\
As an invited attendee to a meeting, or session where a Miro board is going to be used, how you open and collaborate on these boards has changed slightly. Remembering:

* you can no longer create NEW Miro boards
* you must be an invitee in the session
* you can **only** contribute, and collaborate in session shared by a facilitator\
  You will receive an invitation to a meeting or session as per normal 'google meets. ![](https://confluence.budgetdirect.com.au/download/attachments/412716820/worddaveccc4ad9056036a15ff72f9b1aff3ea9.png?version=1\&modificationDate=1664334904931\&api=v2)
* Click and join the session
* The normal camera view will open, nothing has changed.
* If you haven't already, open you chat panel from the bottom of screen toolbar so you will be able to access the Miro bard link
* You will see a link in the chat panel on your right
* Click the link, to accept the invitation, and the Board will open for you.

NOTE: The facilitator must be in the meeting to provide the link, it will not appear until they have shared it. They will paste the link for all attendees to access.\
\
The Miro board will look as it always has. You will be able to add commentary, collaborate on topics, share information and add notes, and pictures. The ONLY changes are: ![](https://confluence.budgetdirect.com.au/download/attachments/412716820/worddav60b63998ee68954d819d74cdc4eb68af.png?version=1\&modificationDate=1664334905107\&api=v2)

* on the right hand side of the board, you will notice any preferences, or add-ins that you had previously saved or set-up will no longer be available.
* BUT the good news is, they are all still there, you just won't be able to set them up as your favourites, as its a shared board.
* To locate any action not set in the toolbar, just use the arrows, select the tool or action and drag to the right toolbar. It will remain there for the session.