Best Practice

Inviting team, or meeting attendees to the sessions Miro board: As a facilitator you will now be the 'controller' of the Miro board for your team workshops, stand-ups, working groups and general meetings.

• You will need to enter the meeting first as you will need to send the attendees a link to the Miro board for the session.

• On the bottom right corner click on the 'activities' icon

• This will open the selection option window

• Scroll down and click on 'Miro'

• Miro board will open, and you can search the board you will use in the session

• select the option "Anyone can edit"

• This will bring you to the Miro and a button of "Start Collaboration" will appear.

• Click the "Start Collaboration" button, a link will popup to each of the participant.

• When the participant clink on the link in the popup screen, they will join the Miro board.

• You will need to click in the button/share link if new participant joins after the link is share

• Open the comments/chat window and past the link in there. This will now give anyone access to collaborate and join in the session that is an attendee and in the session.

• NOTE: If for any reason, internet connection fails or an attendee accidently leaves the session, they will need to close the 'Google meets' session, and re-enter through their calendar invitation again. Then re-click the Miro board link in the chat window panel.

• For more information: https://miro.com/blog/google-meet/

User Collaboration short guide for sessions: As an invited attendee to a meeting, or session where a Miro board is going to be used, how you open and collaborate on these boards has changed slightly. Remembering:

• you can no longer create NEW Miro boards

• you must be an invitee in the session

• you can only contribute, and collaborate in session shared by a facilitator You will receive an invitation to a meeting or session as per normal 'google meets.

• Click and join the session

• The normal camera view will open, nothing has changed.

• If you haven't already, open you chat panel from the bottom of screen toolbar so you will be able to access the Miro bard link

• You will see a link in the chat panel on your right

• Click the link, to accept the invitation, and the Board will open for you.

NOTE: The facilitator must be in the meeting to provide the link, it will not appear until they have shared it. They will paste the link for all attendees to access. The Miro board will look as it always has. You will be able to add commentary, collaborate on topics, share information and add notes, and pictures. The ONLY changes are:

• on the right hand side of the board, you will notice any preferences, or add-ins that you had previously saved or set-up will no longer be available.

• BUT the good news is, they are all still there, you just won't be able to set them up as your favourites, as its a shared board.

• To locate any action not set in the toolbar, just use the arrows, select the tool or action and drag to the right toolbar. It will remain there for the session.